Planning the Perfect Event
I think a lot of us now are planning what we can do in the months to come. I know for me, thinking about what could be done once the world goes back to normal gives me something to be able to look forward to.
For those who are planning events, there are so many ways online to help you put together the perfect plan. From easy ways to sell tickets online, to meeting up with similar businesses who may want to be part of the big day.
What, however, are the perfect steps to planning the perfect event?
Set Goals.
The first thing is to set up a plan and think about those goals.
Who do you want to attend? What do you want to offer your guests? What do you want them to take away from the day? Why are you hosting this event? Are you launching a product, celebrating a milestone, or just throwing a good old get-together.
How will you go about fulfilling those goals with the event?
Create a Budget.
How much do you have to spend?
Once you know this it will help with your planning.
From food to exhibits and entertainment, everything which is part of your event that is going to cost you needs to be taken into account before you start booking and announcing the big day.
Venue.
A big decision you have to make is where are you going to hold your event?
When it comes to the venue you need to think not only about budget but about the cost to hire and the room needed for your event.
Once you have a venue in mind, you need to make sure it is free on those dates you have in mind.
Invite Entertainment.
Next up on your list has to be inviting entertainment, stallholders or any other businesses you would like to have at your event.
They will, of course, need to check their own calendars. So giving these people as much warning of the big day as possible is a must.
Invite Guests / Sell Tickets.
For some events, guests are going to pay for entry to help the organisers recoup the costs.
Thankfully, there are simple and easy ways to set up the sale and advertising of your event online.
Delegate.
When it comes to the run-up to the big day, making sure everyone knows what they need to do to make the event run without a hitch is a must.
Delegate jobs to those you trust and know can pull them off smoothly. Remember never take on too much yourself.
The more people you have on your side, the easier it can be to get everything done.
So there you have some ideas for helping you plan the perfect event, what steps would you add to the process?
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These are great tips. I’ve used Eventbrite before. It’s the perfect site to plan an event.
It is such a great website isn’t it? So simple to use.
I haven planned my wedding after that I haven’t planned anything. Now only planning small birthday parties for kids which is in strict budget as you mentioned.
Budget is a big thing, we all need to make sure we stick within it.
I love planning events. We were supposed to have our annual country market this month and I help plan it every year. It’s our school’s biggest annual fundraiser.
Oh gosh that’s such a shame, we had a few things on in the village this year which have all been sadly cancelled.
Great tips, I love planning events and then getting to see everyone get enjoyment from something I planned, its very rewarding in itself.
I think my top tips would be lists, I write lists for everything but not only does it help you keep on track but its satisfying ticking things off too lol! It feels like you are actually getting things done! Setting a budget is a must do too.
Lists are the best aren’t they – they can help with so many situations.
There is a lot to consider when planning an event. Take your time and plan ahead!
Definitely you need to plan everything so carefully!
These are great tips! Although the budget is probably the most important consideration, my favorite tip is to delegate! I think a lot of people overlook that one and it causes a lot of stress.
Definitely – you have to be so careful with the budget and make sure you don’t go over it.
Thanks so much for sharing this! Sticking to the budget is what I struggle with most, but your plan will surely help!
I am awful with budgeting sometimes I have to admit.
There are some really good tips here for sure. I agree always setting a budget is a smooth move as without that it can get out of control x
Definitely, it is so simple to not realise what you are spending!
There is so much that goes into planning that you don’t even think about it until your in it. These are great tips for planning an event!
Definitely it can be so much fun, but so stressful as well.
I find delegating hard as like to have control, but as long as the lines of communication remain open and honest it normally works out fine
It can be so hard can’t it? I’m the same I find it hard to give away that control.
I love planning events, something I miss from my day job – I was always organising a party for one thing or another.
Ohh that sounds like it would have been fun! I hope you got to enjoy the outcome of your planning too!
I’m currently wedding planning… although not entirely sure what’s going to happen there!
But reading this reminded me that I wanted to throw a charity tea party to mark my Late Mums birthday. We did one last year and raised a lot of money.
Maybe I should start thinking about it more in case we are able to go ahead.
Thank you, great advice x
Ekk congratulations, I’ve had a friend who cancelled her wedding which was meant to be this year which is such a shame.
Yes, budgeting is a must. I definitely want to attend events vs planning one.
Definitely I think it’s one of the first things we need to think about in many situations.
I had a retreat planned before we were put in lockdown. When it’s safe again, I’ll use this checklist to make sure I’ve ticked and crossed all the boxes!
Oh this sounds amazing! Good luck with getting it all up and running.
Planning an event whether a small party or huge company event can be quite stressful so these ideas will definitely help someone out there realise that they need to book the gigs and have a budget in order
I really hope it does – I think a lot of people don’t think before they jump in.
such great ideas! will definitely be saving this post
I am glad they are useful to people.
it seems like an age ago that I last organised an event at work, due to CV lockdown. Thank you for the good advice here. I’ve used eventbrite often for ticketing – it’s a solid system
Gosh I can imagine I bet it’s really strange for those who are used to going out to work.
Last event I planned was my daughter’s 5th birthday. Which we ended up cancelling because of Covid LOL. Oh well, the 4 of us still had a fun day.
Oh gosh I bet that was a sad thing to have to do – but yay for a fun day for you 4!
I love to plan but haven’t planned a large event in quite some time but you are right on with your points.
I am glad people are finding that they make sense.
Great tips for those planning on an event when this is all over, the main thing is delegation an remembering you can’t do it all on your own or you will not enjoy the day when it comes x
Yes you definitely need to try and remember to get others to help you it really is a big thing.
I really enjoyed reading this post. These are very helpful tips for planning an amazing event.
I am so glad they are helpful and I really hope they help people put together the best event!
Oh gosh, I am terrible with planning things. I rarely do any events. We normally just do family stuff, so it’s easy.
I totally know where you are coming from, I’m the same to be honest, I worry about getting things wrong.
I’m with you on budgeting for when we are released from Covid quarantine! I’ve set aside more money since I haven’t been spending. Florida here we come…someday 🙂
Haha now that is an event to look forward too!
Some great information here, thanks for this I know where to come now next time I have an event to plan.
Your welcome – good luck with your next event planning!
There’s a lot of planning there that you don’t always think of straight away! Last thing I organised was my wedding, 26 years ago!
Oh wow – definitely I think sometimes having time to plan can be wonderful.